Board of Directors
MOMCC Job Descriptions
Elected officers Board appointed members
President Editor in Chief of the Magazine
Vice President Spring Conference Coordinator
Secretary Fall Conference Coordinator
Treasurer Web Master
3 Members at Large
All have voting privileges.
All Board members must be an Individual or Household member of MOMCC in good standing.
Adjunct Members include
Conference Registrar, Vendor Room Coordinator, Resource Committee Chairs.
These appointed members may attend Board meetings in a non-voting capacity.
Their ‘volunteer’ service is invaluable to the organization.
They are appointed for two years, may be reappointed and can serve indefinitely.
Terms of office…elected officers
The President, Vice President, Secretary and Treasurer are elected for a term of two years by the voting members of MOMCC as outlined in the Bylaws. The President and Vice President are elected in odd numbered years. The Secretary and Treasurer are elected in even numbered years. Members at Large serve a 3 year term and are elected one per year on a 3 year rotating schedule.
Newly elected members take office at the close of the Annual Meeting.
Appointed Board Members
The Editor in Chief and the MOMCC Webmaster are appointed by the Board for two year terms. They may be reappointed and can serve indefinitely. The Spring and Fall Conference Coordinators are appointed for three year terms, may be reappointed and may serve indefinitely.
Any Board Member may be removed from office for absences from three consecutive, separate Board meetings, failure to fulfill duties as assigned, improper conduct or misuse of funds or property as judged by two-thirds of the Board of Directors. Vacancies created during the term of office may be filled by appointment by the Board of Directors, except the vacancy of President, which is filled by the Vice President. Filling an unexpired term does not prevent Board Members from being elected to full terms of office.
Duties of the Board of Directors as a whole…Bylaws Article V
The elected officers and appointed Board members shall control and manage the affairs of MOMCC in accordance with the Bylaws and shall be vested with responsibility and control of all property of MOMCC held in trust for the benefit of MOMCC, and shall have the power to authorize all acts on behalf of MOMCC except to amend or change the Bylaws. The Board of Directors may make rules for the conduct of its own meetings, and in the absence of any such rules, said meetings shall be conducted according to Roberts Rules of Order. Section 1
The Board of Directors may act and ballot by mail, telephone, fax, e-mail, or otherwise as determined by the Board of Directors. Section 2
The Board of Directors shall advocate and conform to the MOMCC Statement of Professional Conduct [adopted by the MOMCC membership November 2004] and with the parameters established by the MOMCC Articles of Incorporation, 1992, amended January 1995. Section
The Board of Directors shall review the Bylaws at least every five years, but more often if necessary.
This committee is composed of the President, Vice-President, Secretary, Treasurer, and Past President.
The President presides at all meetings of MOMCC and Board of Directors meetings and acts for the Board of Directors in matters of administration and program between meetings.
The Vice President performs all duties of the President during the latter's absence or disability, and shall succeed to the office of President in the event of the withdrawal or resignation of the President.
The Vice President may hold the same office for not more than two consecutive terms.
The Past President serves in an advisory capacity and performs duties as assigned by the President or Board of Directors.
The Secretary keeps all records of transactions, makes a record of deliberations of MOMCC and sends to the members all notices required by the Board of Directors.
Serves as custodian of MOMCC records that shall be made available to any member upon presentation of a written request to the Board of Directors.
The Secretary may be re-elected indefinitely.
The Treasurer collects, and by order of the President and/or Board of Directors, disburses all funds of MOMCC and keeps regular accounts of all receipts and disbursements of monies due or payable which at all times shall be open to inspection by the Board of Directors. The accounts of the Treasurer may be audited at any time as deemed necessary or appropriate by the Board of Directors. The Treasurer provides written financial reports for each Board Meeting and a written financial report to the membership at each Annual Meeting.
Details associated with these duties entail:
Performs other duties as appointed by the President and Board.
The Treasurer may be re-elected indefinitely
MEMBERS AT LARGE
Members-at-large (there are three) and the Vice President serve as the Marketing Committee to promote MOMCC and its goals. They are responsible for obtaining new members and advertising conferences. Marketing is accomplished through but not limited to press releases, receptions, magazine membership solicitations and the Candice T. Matelic Award.
One Member-At-Large is elected at each annual meeting by the voting membership of MOMCC to serve for a three-year term. Members-At-Large may be re-elected indefinitely.
The Members at Large have divided their responsibilities and assigned tasks to each member at large position. These positions may be interchanged among the three elected members.
Principal Duties and Responsibilities:
Principal Duties and Responsibilities:
Principal Duties and Responsibilities:
EDITOR IN CHIEF
The Editor-in-Chief of the Midwest Open Air Museums Magazine has editorial responsibility for all publications, solicits articles and advertisers, produces the publications, and working in conjunction with the Treasurer is responsible for making sure all bills for the publication are submitted in a timely fashion.
The Editor-In-Chief of the Midwest Open Air Museums Magazine is appointed by the Board of Directors and serves on the Board for a term of two years. He or she may be re-appointed to this position.
Fall and Spring Conference Coordinators proposes future host sites and Conference Chairs. They work with the Board of Directors and appointed Conference Chairs to provide quality, cost-effective conferences
The Spring and Fall Conference Coordinators are appointed by the Board of Directors and serve on the Board for a term of three years. Coordinators may be re-appointed to their position.
Serve as liaisons between conference chairs and the Board.
Represent the Board’s interests in discussions with and decisions for the conference chairs.
Act in an advisory manner, assisting conference chairs in organizing the conferences. In essence, the conference coordinators are the board members responsible for the conferences.
Coordinators also must present to the Board the conference guidelines for review every four years. They should be actively reviewing and proposing revisions to the guidelines
Perform other duties as assigned by the Board.
The Web Master maintains MOMCC’s presence on the world-wide-web in a timely fashion. The Web Master has editorial responsibility for the content of the MOMCC web site and reports to the Board of Directors.
The Web Master of the MOMCC web site is appointed by the Board of Directors and serves on the Board for a term of two years. He or she may be re-appointed to this position.
The Conference Registrar serves as a member of the MOMCC financial team to facilitate registration for the Spring and Fall conferences. The Registrar reports to the Treasurer to ensure accurate accounting of conference registration income, and will communicate with Coordinators and Local Arrangement Chairs to ensure that all registrations are handled in a timely and professional manne
The Conference Registrar does NOT have to deposit any funds, pay any bills, or reconcile any financial statements. But, the Registrar MUST keep accurate records and a full conference ledger to ensure that all funds submitted with registration are processed and properly accounted for. Furthermore, the Registrar does NOT have to staff the registration table, but they coordinate with the local conference coordinator to ensure coverage.
Experience: Knowledge of data-base software; Participation in MOMCC Conferences; Experience with financial management and record keeping. Has the ability to be flexible, work well as part of a team, and deal well with the public/MOMCC membership courteously but fairly.
Appointment: The “term” of this volunteer service position runs for two years from Fall to Fall, with an annual review and the option to renew. This position involves handling funds, so internal controls must be followed to ensure proper accounting and timely completion of tasks.
RESOURCE GROUP CHAIRPERSONS
These persons coordinate each of the interest groups that meet at the conferences.
Each group also has a presence on the website message board.
Currently, there are nine resource/interest groups.
Members of the MOMCC Board of Directors