Board of DirectorsMembers of the MOMCC Board of Directors |
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MOMCC Job DescriptionsBOARD MEMBERS Elected officers Board appointed members President Editor in Chief of the Magazine Vice President Spring Conference Coordinator Secretary Fall Conference Coordinator Treasurer Web Master Past President 3 Members at Large All have voting privileges. All Board members must be an Individual or Household member of MOMCC in good standing. Adjunct Members: Conference Registrar Vendor Room Coordinator Resource Committee Chairs Membership Coordinator These appointed members may attend Board meetings in a non-voting capacity. Their volunteer service is invaluable to the organization. They are appointed for two years, may be reappointed and can serve indefinitely. Terms of office…elected officers The President, Vice President, Secretary and Treasurer are elected for a term of two years by the voting members of MOMCC as outlined in the Bylaws. The President and Vice President are elected in odd numbered years. The Secretary and Treasurer are elected in even numbered years. Members at Large serve a 3 year term and are elected one per year on a 3 year rotating schedule. Newly elected members take office at the close of the Annual Meeting. Appointed Board Members The Editor in Chief and the MOMCC Webmaster are appointed by the Board for two year terms. They may be reappointed and can serve indefinitely. The spring and Fall Conference Coordinators are appointed for three year terms, may be reappointed and may serve indefinitely. Any Board Member may be removed from office for absences from three consecutive, separate Board meetings, failure to fulfill duties as assigned, improper conduct or misuse of funds or property as judged by two-thirds of the Board of Directors. Vacancies created during the term of office may be filled by appointment by the Board of Directors, except the vacancy of President, which is filled by the Vice President. Filling an unexpired term does not prevent Board Members from being elected to full terms of office. Duties of the Board of Directors (MOMCC Bylaws Article V): The elected officers and appointed Board members shall control and manage the affairs of MOMCC in accordance with the Bylaws and shall be vested with responsibility and control of all property of MOMCC held in trust for the benefit of MOMCC, and shall have the power to authorize all acts on behalf of MOMCC except to amend or change the Bylaws. The Board of Directors may make rules for the conduct of its own meetings, and in the absence of any such rules, said meetings shall be conducted according to Roberts Rules of Order. The Board of Directors may act and ballot by mail, telephone, fax, e-mail, or otherwise as determined by the Board of Directors. The Secretary shall count and record Board of Directors ballots for each action. The Board of Directors shall advocate and conform to the MOMCC Statement of Professional Conduct [adopted by the MOMCC membership November 2004] and with the parameters established by the MOMCC Articles of Incorporation, 1992, amended January 1995. Section 3 The Board of Directors shall review the Bylaws at least every five years, but more often if necessary. EXECUTIVE COMMITTEE This committee is composed of the President, Vice-President, Secretary, Treasurer, and Past President. PRESIDENT The President presides at all meetings of MOMCC and Board of Directors meetings and acts for the Board of Directors in matters of administration and program between meetings. · Acts as the official representative of MOMCC. · Has the authority to appoint such other committees and officials as may be deemed necessary by the Board of Directors. · Prepares a report annually to the Board of Directors. · The President (or his appointed representative) shall represent MOMCC at regional meetings held during the ALHFAM conference. · May hold the same position for not more than two consecutive terms. · Serves as the immediate Past President following his or her term of office. VICE PRESIDENT The Vice President performs all duties of the President during the latter's absence or disability, and shall succeed to the office of President in the event of the withdrawal or resignation of the President.
PAST PRESIDENT Serves in an advisory capacity and performs duties as assigned by the President or Board of Directors.
SECRETARY Keeps all records of transactions, makes a record of deliberations of MOMCC and sends to the members all notices required by the Board of Directors.
TREASURER The Treasurer collects, and by order of the President and/or Board of Directors, disburses all funds of MOMCC and keeps regular accounts of all receipts and disbursements of monies due or payable which at all times shall be open to inspection by the Board of Directors. The accounts of the Treasurer will be audited annually, and at any time as deemed necessary or appropriate by the Board of Directors. The Treasurer provides written financial reports for each Board Meeting and a written financial report to the membership at each Annual Meeting.
Details associated with these duties entail:
MEMBER AT LARGE Member-at-large (there are three) and the Vice President serve as the Marketing Committee to promote MOMCC and its goals. They are responsible for obtaining new members and advertising conferences. Marketing is accomplished through but not limited to press releases, receptions, magazine membership solicitations and the Candice T. Matelic Award.
Duties of the Member-At Large includes the following, to be divided among three elected individuals o Membership · Recruit new members · Develop and maintain “welcome packet” for new MOMCC members and “first-time” conference attendees, including a YouTube video welcome from President and Board members · Maintain periodic communication about upcoming conference in conjunction with conference coordinators and planners · Periodically conduct electronic surveys of members, compile results and submit reports to the Board of Directors and appropriate resource groups · Other duties as assigned by the President or the Board of Directors. o Publicity · Promote MOMCC as the Midwestern living history organization · Promote upcoming conferences in conjunction with Conference Coordinator. · Work with conference planners to obtain local and regional mailing lists (of potential attendees, supporters, vendors, institutions, partners) for each conference · Prepare and issue announcements for MOMCC projects and events · Other duties as assigned by the President or the Board of Directors. o Education · Electronic resource management including developing, soliciting and maintaining member service materials, i.e., Skill Clips and conference handouts · Ensure MOMCC message consistency and quality in keeping with MOMCC Standards of Conduct. · Support ALHFAM-related initiatives · Other duties as assigned by the President or the Board of Directors o Recognition and Awards · Recognize Individuals and Institutions for excellence in interpretation, service and publication. · Prepare and insure announcement for the Candace T. Matelic Award: receive submissions for review in conjunction with fellow Award team members and issue announcement of winner · Vet nominations or solicit information for select awardees · Announce recipients and present awards · Other duties as assigned by the President or the Board of Directors
EDITOR IN CHIEF The Editor-in-Chief of the Midwest Open Air Museums Magazine has editorial responsibility for all publications, solicits articles and advertisers, produces the publications, and working in conjunction with the Treasurer is responsible for making sure all bills for the publication are submitted in a timely fashion.
CONFERENCE COORDINATORS Fall and Spring Conference Coordinators proposes future host sites and Conference Chairs. They work with the Board of Directors and appointed Conference Chairs to provide quality, cost-effective conferences.
· Search for and proposing future host sites · Contact and procure future conference chairs · Work with the conference chairs on a regular basis, providing assistance as needed or required to ensure the production of high quality conferences · Distribute call for papers and conference announcements through appropriate electronic media outlets · Oversee progress and final reports to the Board · Organize the Board members’ duties at conferences, which would include assigning session hosts, working the registration table, or other activities requested by the Program or Local Arrangements Chairs. · Ensure the procurement, distribution, collection, and analysis of session evaluations and conference surveys · Write thank you notes to speakers, to include session evaluation forms. · Coordinators also must present to the Board the conference guidelines for review every four years. They should be actively reviewing and proposing revisions to the guidelines.
DIGITAL MEDIA COORDINATOR The Digital Media Coordinator maintains MOMCC’s digital presence in a timely fashion. The DMC has editorial responsibility for the content of digital media to include the website and social media accounts and reports to the Board of Directors. · Develop and facilitate a team that will administer the MOMCC digital presence by keeping content and design current to address the needs of the membership · Coordinate website design and image which promotes organizational brand, reflects professionalism and communicate MOMCC’s dedication to history · Encourage institutional members to advertise and promote their events and conferences which align with MOMCC’s mission · Ensures compliance with appropriate organizational policies and legal requirements. · Monitors email inquiries and forwards the inquiry to the appropriate board member for response. · Assists conference registrar in posting and removing conference registration in a timely manner · Maintains keys for digital accounts, appoints administrators for social media as needed. · Monitors social media accounts for appropriate content · Attends Board Meetings · The DMC is a Board appointed position and serves for a two year term with possible reappointment CONFERENCE REGISTRARThe Conference Registrar serves as a member of the MOMCC financial team to facilitate registration for the spring and fall conferences. The Registrar reports to the Treasurer to ensure accurate accounting of conference registration income, and will communicate with Coordinators and Local Arrangement Chairs to ensure that all registrations are handled in a timely and professional manner.
RESOURCE GROUP CHAIRPERSONS Resource Group Coordinators are responsible for promoting active advancement and of skills and knowledge within their respective groups. These persons coordinate each of the interest groups that meet at the conferences. The Coordinators also encourage interaction among the group between conferences. Each group also has a presence on the website message board.
o List 2-3 discussion topics or make agenda. o Get a report form (get from Past President).
o Lead discussion. o encourage action on topics discussed
o Fill out or have someone fill out report form. o List everyone attending meeting.
o Give brief oral report of resource group.
o Post a report of the discussion in the appropriate folder on the message board. o Encouraged - Write or obtain article(s) for the magazine. Coordinate with the Editor in Chief. o Encouraged - Obtain sessions and speakers for upcoming conferences. Coordinate with conference chairpersons. Thus the resource group will sponsor sessions.
VENDOR ROOM COORDINATOR The vendor room coordinator serves as the liaison between conference vendors and conference planners to facilitate a smoothly operating vendor room during the spring and fall conferences. He/she is responsible to the Spring/Fall conference coordinators. · Contact the conference registrar for the current listing of vendors, addresses, & emails. (Include MOMCC in the subject heading)
Membership Coordinator The Membership Coordinator is MOMCC’s point-person responsible for maintaining accurate membership rolls, assisting in seamless membership renewals, and fostering membership growth.
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